If you are moving between offices in space that your department currently occupies, here is some additional information that may be useful for your planning and move.

Office Move Information 

  • Approval Process: Prior to any move occurring, you must work with your supervisor/supervising administrator and receive approval from your component administrator.

  • Office Equivalency: Major furniture items, such as, desks, bookshelves, file cabinets, etc. are typically purchased for a space and the furniture should remain in the space when individuals move, if there is functionally equivalent furniture in the new space (desk chairs and any equipment related to reasonable accommodations will be relocated with the individual). Equivalency shall be evaluated by Facilities Operations in cooperation with the appropriate dean or director, working with the end user. Furniture will be evaluated to determine if it is reusable or should be replaced. 

  • Purchase Responsibility: Each department is responsible for purchasing new furniture if needed. All furniture needs to meet all District Purchasing Policies and Furniture Standards

  • Window of Time: Each approved move request should include a preferred window of time in which the move is to take place. A two-to-three-week window is optimal to assist Facilities Operations /Custodial Services in planning a trouble-free move. In larger moves, a designated coordinator will develop a schedule with Facilities Operations, Custodial Services, the Warehouse, and IT. For large scale moves, there may be a need to contract a moving company, at the expense of the department. 

  • Signage: All signage changes must be submitted via work order to Facilities Operations describing new District signage. 

  • Room Services Assessment: Planning the move will include consideration of desk/computer locations in the receiving space areas to minimize rewiring and changing services. Existing electrical, data and telephone utilities will be reused whenever practical. 

  • Moving Items: Facilities Operations / Custodial Services will assemble, disassemble, and move all major furniture. Please do not attempt to move furniture yourself. If there are significant large or delicate items, there may be a need to contract a moving company, at the expense of the department. 

  • Technology: IT and Media Services will assist with moving technology such as computers, printers, phones, TVs, projectors, speakers, microphones, cameras and other audiovisual or electronic systems, where applicable. Please consult with those departments on technology that is being requested for relocation and they will consult on feasibility and any infrastructure considerations in the new location.

  • Personal Items: SRJC will provide all major office furniture items, desks, conference tables, bookcases, etc. as needed. District supplied furniture will not be substituted by personally owned furniture (desk chairs are an exception). Individuals are welcome to decorate private offices with personal items such as lamps, photographs, rugs, and plants, at their own expense, office decorations are not an allowable use of district funds under Board Policy/Administrative Procedure 5.8.3P.  
  • Point of Contact: A single point of contact (a move coordinator) should be assigned by the department for all moves that include multiple spaces or are complex. 

  • Fixed Assets: When relocating fixed assets or sensitive items, the Warehouse needs to be involved to record relocated assets in the fixed assets system.